The Ella Baker Center is currently hiring a Director of Administration and Finance Manager.

Ella Baker Center Organizational Background

The Ella Baker Center for Human Rights (“EBC”) is a nonprofit organization based in Oakland, CA, working to advance racial and economic justice to ensure dignity and opportunity for low-income people and people of color. In our 20 year history, we have worked on issues including jump starting the green jobs movement, promoting civic engagement, violence prevention through youth leadership, and transforming juvenile justice systems in California.  We are currently working to end mass incarceration and mass criminalization in the United States through Truth and Reinvestment—moving resources away from failed criminal justice policies and into creating opportunities, also known as “books not bars, jobs not jails, healthcare not handcuffs.”

Director of Finance and Administration

KEY RESPONSIBILITIES

This position is part of the management team and ensures the smooth functioning of the organization from an internal perspective. This position not only makes sure the organization is compliant with rules and regulations, but works to improve the operational efficiency of the organization as a whole, with a particular focus on financial and human resources — utilizing them well, respectfully and with the greatest potential impact. 

Finance

  • Develop an inclusive budget process and prepare the draft annual budget — one that can be readily reviewed/approved by the management team and Board. Track income and spending against the budget throughout the year, reporting out variances and making recommendations as needed.
  • Track and report on the organization’s financial status throughout the year, presenting to management and Board as relevant.
  • Prepare financial reports for foundations as necessary.
  • Supervise the process of payroll twice per month, ensuring accuracy, timeliness and cross training, to allow for appropriate Finance and Operations staff to cover for each other as needed should scheduling considerations arise.
  • Ensure the organization follows its fiscal policies, including keeping and continuously improving the segregation of duties and internal controls.
  • Review bank statements for accuracy, report out variances as needed.
  • Coordinate and be the point person for the annual audit, ensuring timely completion.
  • Ensure that all government tax forms and other required documents are filled accurately and on time.
  • Maintain accurate Accounts/Grants Receivable records.
  • Ensure timely reconciliation of Development records and financial reports.
  • Prepare financial reports for quarterly Board meetings.
  • Help the Board understand the organization’s finances and collectively to plan for the future.
  • Ensure that restricted funds are managed appropriately with full compliance to GAAP and ethical considerations.
  • Lead long range financial planning, linking to strategic planning efforts as needed.

Operations

  • Supervise the technology support vendor, ensuring consistent quality IT infrastructure for the organization.
  • Maintain appropriate insurance coverage for the organization, documenting, addressing and preventing any potential risk management issues.
  • Negotiate leases as needed and ensure the organization is managing its property asset as well as possible. 
  • Supervise the management of facilities and its related operations, ensuring that the physical space of the organization is safe, secure and accessible.
  • Consistently aid the organization to use technology to support program and development work as efficiently and effectively as possible.
  • Be available as a backup Emergency Contact for facility operations.

Human Resources 

  • Supervise all aspects of people management, aligning formal HR functions as well as possible to an inclusive, diverse, welcoming, healthy organizational culture. 
  • In coordination with the Deputy Director and the HR Manager, and the Union representation, successfully and positively manage relations with the Employee Union, including Collective Bargaining renewals, potential grievances and Union reviews of new job openings.
  • Assist with strategic thinking efforts, linkage of finance and people resources to vision, and annual retreat planning as necessary.
  • In collaboration with the HR/Operations Manager, be a key broker for the onboarding process of new employees, bridging them into the organization as well as possible.
  • Ensure compliance with HR laws and internal policies. Positively and successfully engage with the Employee Union, creating the best possible work environment.
  • Supervise the administration of employee benefits, including 401K plan, health and dental benefits and commuter benefits.
  • Monitor and coordinate any volunteer and intern functions to ensure compliance and alignment and risk management. 

This is a full-time exempt position with access to sensitive information.

QUALIFICATIONS

  • Bachelor’s degree required, preferably with some coursework in business or nonprofit management or demonstrated comparable training.
  • 5 years in positions of increasing responsibility relative to nonprofit finance and administration.
  • Excellent communication skills.
  • Demonstrated success in helping organizations grow, building appropriate systems and processes.
  • Excellent computer skills, especially working with spreadsheets. Prior experience with accounting software is required. Experience with Quickbooks is preferred.
  • Commitment to social and racial justice and capacity to reflect such values throughout the organization.
  • Experience with employee union relationships.

Essential Job Requirements

  • Within appropriate pandemic and health guidelines, this position may need to be safely available and on site as needed. 
  • Needs to be able to move about inside the office to access file cabinets, office machinery, etc.
  • Needs to be able to operate a computer for most of the working hours.
  • Needs to be able to operate office productivity machinery, such as a calculator, copy machine, and printer.
  • This position needs to be able to use a telephone and communicate with staff, vendors and other members of the public

EVERYONE WELCOME

Ella Baker Center is an equal opportunity employer. People of color, people with arrest or conviction records, women and LGBT people are strongly encouraged to apply. We are committed to investing in the leadership of people of color and formerly incarcerated people. Please feel free to mention that you have been in prison or jail, it will be considered as an asset to the organization.

REPORTING RELATIONSHIPS

This position will be supervised by the Executive Director and Deputy Director, by the Board for presentations and questions — with the primary interface being with the Deputy Director.  This position will supervise the Finance Manager, HR/Operations Manager, and the RO Facilities Manager and will work with the Director of Development to supervise the Database Manager.

SALARY AND BENEFITS

Salary range: $95,000 – $105,000 depending upon experience

EBC offers a generous benefits package that includes health, dental, chiropractor, acupuncture, LTD, life insurance, EAP,  vacation and sick time, and 401k matching contributions.

HOW TO APPLY

Please submit application materials in pdf form to [email protected]  with “Director of Administration” in the subject line. Complete applications must include:

  • Cover letter including a description of your interest in the position and qualifications
  • Resume
  • Sample financial reporting formats that you have directly supervised production
  • Plan for sharing of References at time of offer

Application process may include an accounting exam.

Individuals of color, LGBTQ identified individuals, individuals with past involvement in the justice system or who have loved ones currently or formerly in the justice system are strongly encouraged to apply.

START DATE: April 2021

Finance Manager

POSITION SUMMARY

The Finance Manager will be responsible for financial recording, reporting and analyzing of both operational and building related transactions — all in the context of an exciting and fast moving social justice oriented organization.  Accurately processing accounting transactions in QuickBooks, managing payroll, analysis in spreadsheet documents, potential presentation of financial information — will be key activities. This position interacts with EBC program directors and administrative staff to support the preparation of monthly financial statements and department financial reports. 

To a much lesser extent, but part of the work, will be assisting with office management.  In general, the role is focused on supporting all finance functions in collaboration with the Director of Administration, Deputy Director and the Executive Director, and other tasks related to operations and administration.

Reporting to the Director of Administration, the Finance Manager works as part of the Administration, Finance, HR and Operations Teams, to build institutional financial and human resource systems that ensure stability, health and efficiency. They ensure the smooth functioning of finance, administrative systems through being the main support for financial operations of the organization.

This is a full-time exempt position with access to sensitive information.

 PRIMARY ROLES AND RESPONSIBILITIES

  • For Accounts Receivable, record and process incoming checks/grants for the finance and development teams.
  • For Accounts Payable, review purchase and check request forms for proper signatures and authorizations from agency staff; code and prepare vendor invoices for payment, including both printed checks and online payments; prepare outgoing mail for the finance team; year end 1096 and 1099 preparation. 
  • Occasionally  lead and assist during the annual budget process.
  • Lead the annual audit process with support from the Director of Administration. 
  • Back up for semi monthly payroll processing in Payroll.
  • Prepare credit card reconciliations; review and approve on a monthly basis.
  • Monthly bank and credit card donation reconciliations (multiple accounts).
  • Complete quarterly/monthly allocation of expenses including staff salaries, benefits, taxes, and program expenses.
  • GL account reconciliations and journal entries as needed.
  • Work with development team to reconcile donations/grants in QuickBooks with       Salesforce on a monthly/quarterly basis.
  • Assists in assembling various financial statements and reports for the Board and external stakeholders.
  • Ensure that all financial records are maintained in accordance with Generally Accepted Accounting Principles (GAAP) 
  • Maintain current knowledge of relevant accounting standards through participation in professional societies and peer networking.
  • Support and assist Director of Administration in special projects, tasks, as needed.

QUALIFICATIONS AND SKILLS

  • 3-5 years in an accounting/FC bookkeeping position with increasing responsibility.
  • Demonstrated knowledge of nonprofit accounting principles and practices for a mid-sized nonprofit.
  • Ability to multitask and handle competing demands; prioritize and manage focus and productivity effectively; ability to manage time and meet deadlines.
  • Ability to work independently and demonstrate strong initiative and leadership.
  • Ability to be discreet and judicious with non-routine and private information.
  • High level of interpersonal skills to handle time-sensitive and confidential situations with professionalism.
  • Superior organizational skills, and the ability to create, implement, and maintain systems to improve the efficiency of administrative services.
  • Detail oriented.
  • Good interpersonal communication skills (oral and written).
  • Knowledge of GAAP.
  • Knowledge of QuickBooks and/or various non-profit accounting software
  • Proficiency in all Microsoft Office applications.
  • Familiarity with and commitment to racial and social justice; clear understanding of          EBC’s mission and programs.
  • High school diploma or GED; college diploma a plus.
  • Experience working with finance/bookkeeping for multiple companies and related party activity is a plus.
  • Nonprofit experience, bilingual skills a plus.

COMPETENCIES

  • Technical Accounting capability
  • Problem Solving/Analysis
  • Decision Making
  • Project Management
  • Communication Proficiency
  • Teamwork Orientation 

EVERYONE WELCOME

Ella Baker Center is an equal opportunity employer. People of color, people with arrest or conviction records, women and LGBT people are strongly encouraged to apply. We are committed to investing in the leadership of people of color and formerly incarcerated people. Please feel free to mention that you have been in prison or jail, it will be considered as an asset to the organization.

REPORTING RELATIONSHIPS

Position reports to the Director of Administration at the Ella Baker Center for Human Rights. The Finance Manager will have part time access to an Administrative Coordinator that will be shared with  the HR/Operations Manager.

SALARY AND BENEFITS

Salary range: $75,000 – $85,000 depending on experience

EBC offers a generous benefits package that includes health, dental, chiropractor, acupuncture, LTD, life insurance, EAP,  vacation and sick time, and 401k matching contributions.

HOW TO APPLY

Please submit application materials in pdf form to [email protected]  with “Finance Manager” in the subject line. Complete applications must include: